Senior Assistant Office
Qualifications, Skills and Experience Required:
For appointment to this grade, an officer must have:
Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector;
Holds Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution;
Membership to a relevant professional body in good standing;
Proficiency in computer applications; and
Demonstrated merit and ability as reflected in work performance and results.
Responsibilities:
JOB PURPOSE
The Office Administrative Officers are responsible for ensuring an organization's operations run smoothly by effectively managing calendars, handling communication, and maintaining office records.
JOB DESCRIPTION
Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls;
Booking rooms and conference facilities;
Handling customer inquiries and complaints;
Ensuring security of office records, equipment, and documents, including classified materials;
Ensuring security, integrity, and confidentiality of data;
Updating an up-to-date filing system in the office;
Preparing responses to routine correspondence;
Managing office protocol and etiquette;
Managing petty cash;
Identifying areas of risk in the department;
Implementing the department’s charter;
Promoting Business Process Re-engineering (BPR);
Implementing the business continuity plan for the department; and
Fostering a corporate culture that promotes ethical practices and good corporate citizenship.
Administration Officer
Qualifications, Skills and Experience Required:
For appointment to this grade, an officer must have:
Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector;
Holds Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution;
Membership to a relevant professional body in good standing;
Proficiency in computer applications; and
Demonstrated merit and ability as reflected in work performance and results.
Responsibilities:
JOB PURPOSE
The Office Administrative Officers are responsible for ensuring an organization's operations run smoothly by effectively managing calendars, handling communication, and maintaining office records.
JOB DESCRIPTION
Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls;
Booking rooms and conference facilities;
Handling customer inquiries and complaints;
Ensuring security of office records, equipment, and documents, including classified materials;
Ensuring security, integrity, and confidentiality of data;
Updating an up-to-date filing system in the office;
Preparing responses to routine correspondence;
Managing office protocol and etiquette;
Managing petty cash;
Identifying areas of risk in the department;
Implementing the department’s charter;
Promoting Business Process Re-engineering (BPR);
Implementing the business continuity plan for the department; and
Fostering a corporate culture that promotes ethical practices and good corporate citizenship.
Method of Application
Interested and qualified? Go to The Social Health Authority (SHA) on recruitment.sha.go.ke to apply