Advert No. HR/05/2026 -SECRETARY
Purpose of the Job:
This position is responsible for the provision of efficient office support and administrative assistance to the Principal.
Duties and responsibilities:
Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timely
Organize administration records and correspondence to ensure quick access to required information/ documents
Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.
Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorised persons
Receive telephone calls to ensure calls are transferred to respective office
Maintain security and confidentiality of office records, documents and equipment
Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries
Record dictation in shorthand and transcribe it into a written comprehensive form
Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office
Undertake correspondence for the principal as requested and as appropriate
Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices
Prepare for committee meetings such as the Council/BOG meetings
Perform any other duty as may be assigned.
Minimum Requirements
Typewriting III/ Computerized Document Processing III/Process office documents
Shorthand III (100 w.p.m/80 w.p.w.)
Business English IlI/Communication skills
Office Management III/Business Management
Secretarial Duties II
Commerce II
Office Practice II/Office procedures
HND will be an added advantage
A certificate in Computer Applications from a recognized institution
At least two years’ experience in a similar position.
Good Communication skills, Interpersonal skills, Organizational skills, Report writing and Time Management Skills.
Method of Application
Interested and qualified? Go to Kericho National Polytechnic on kerichopoly.ac.ke to apply